When planning an event, it is critical to choose the right AV company for your needs. The wrong choice could lead to mediocre audio or video that does not do your event justice. There are several things to keep in mind when choosing the right AV company for your event. These tips will help you to choose the best one!
Experience
Experience is a critical aspect of picking the right AV company for your event. It means that the people you are hiring have a track record of consistently delivering high-quality services to their clients. It also means that they are familiar with the specific needs of your event and have a strong understanding of how to achieve them. This is a great way to ensure that your event will go off without any major hiccups or glitches.
Knowledge
The right AV company should be able to provide you with honest and unbiased recommendations for the type of equipment that your event requires. They should be able to explain how each piece of equipment works and whether they feel it is necessary for the success of your event. When an AV company gives you a quote, they will provide you with a list of all the equipment that you will be renting, along with individual prices for each item (called line items). You may also receive a separate labor quote if labor is needed. Before you accept a quote, be sure to ask your rep to go through the items on the quote line by line. This will allow you to determine what is necessary and what is flexible within your budget.
Flexibility
The AV company you choose should be flexible in terms of how they work with your event team, venue, and other service providers to get the job done right. The AV company you choose should also be aware of the exact layout of your event and how that will affect all aspects of AV from lighting, staging, sound, and design. They should be able to give you a clear and detailed quote for how they think it will all work together.
Reputation
The best way to find out if the company you are considering has what you need is by asking the right questions. A good AV company will be willing to ask about your vision for the event, as well as any other technical requirements that you have. The right AV company will be able to suggest the best technologies for the job and help you bring your vision to life.
Pricing
One of the biggest factors to consider when choosing an AV company is pricing. A great company should be able to give you an honest estimate that is within your budget and that covers all of your needs for the event. Your AV company should also provide you with options for equipment and services that can be used to make your vision a reality. This can include things like stage design, holograms and more. When comparing prices between companies, be sure to ask about their included items and hidden fees. These unexpected charges can add up and you do not want to find yourself with any unexpected expenses later down the road.